Everything you need to know about your obligations after receiving a grant from We Care Community Trust.
All completed application forms must be mailed to We Care Community Trust at the address on the Application Form before the 10th of each month.
The grant must be used only for the specific purpose for which the application was made, and must be spent within 3 months of the grant being made.
The grant can only be used to pay for costs that come after the "Payment Date" on your Grant Audit Form. Any costs you have already paid before receiving the grant cannot be claimed.
Any grant money which is not spent on the purpose approved must be returned to We Care Community Trust Limited within 3 months of the grant being made.
Within three months of receipt of the grant payment, all required auditing information must be submitted. See the full checklist below.
A copy of your bank statement showing the grant was paid into your bank account
Copies of tax invoices from suppliers and service companies (tax invoice required, not quotation)
Copies of Employer Monthly Schedules (IR348) and Employer Deductions (IR345) where applicable
Copies of bank statements showing each amount paid out. If payment is by Bulk, both the bulk transaction and the list of bulk payments are required
Completed and returned Grant Audit Form and/or Work Summary Form provided in your outcome letter
Any other supporting information relevant to the grant, such as photos, event programmes, or attendance records
If auditing information is overdue, any future application from your organisation will not be considered until We Care Community Trust has received the outstanding audit documentation. If you need more time, you may request an extension in writing before the deadline.
If your organisation is unable to supply the required information within three months, you may request an extension to the audit deadline. All such requests must be made in writing prior to the deadline.
The Grant Audit Form and Work Summary Form are included in the last pages of your outcome letter. If you need another copy, contact us directly and we will send one through.
